Human Resource Management
Sometimes we forget about all the time and resources consumed by the "employee management" task that occur before and after the pay check is processed and delivered. Larger businesses conveniently lump these task under the heading of Human Resource Management. Smaller companies sometime just ignore them and act as though they do not exist. Unfortunately they do exist and many are required by law and in some cases the penalty for ignoring them can be quite severe.
Knowing Who Your Employees Are
Since the passage of the Patriot Act the employer has become accountable and even more responsible for making a good faith effort in knowing who their employees are. One of the more valuable services we provide for our clients is "Employee Verification." This consists of Social Security Number verification, assistance with I9 compliance and New Hire Reporting. As required by law we perform this on every new employee, This service meets the "good faith effort" outlined by the law and in many cases can reveal issues and head off long term problems for both the employer and the employee.
Employee Deduction Management
Deducting monies from an employees wage is a function of payroll processing. The submission of that money to proper places, the reconciliation of transactions that assure accuracy and the documentation of actions taken is a part of Human Resource Management. Deduction and Benefits Management can be the most time and resource draining functions of employee management. From court ordered child support garnishments to company benefits management assistance our staff is available and can handle these in an organized and timely manner.
Company Policies and Procedures
Your business will have access to our staff and to a library of tools that can help you design and implement company policies and procedures. Through the use of Employee Handbooks and Employment Acknowledgements your company can advise employees concerning company policies relating to time off policies, drug testing policies, harassment policies or multitudes of other issues. We have staff that can work with you to create job descriptions, employee evaluation tools and procedures. We have "Best Hiring Practice" systems for you to use with new hires and separation forms and procedures when an employee is terminated or quits.
Compliance
Staying compliant with employment laws and regulations can be a challenge. Through our state of the art software and diligent staff we can assure you of constant compliance and accuracy with payroll tax rates, tax reporting, and minimum wage requirements. We have available all required Federal and State labor law posters as you need them. Our staff is constantly monitoring for changes to any law, tax rate or procedure that could effect your compliance.
Insurance and Unemployment Management Assistance
Preparing for Workers Compensation Insurance audits or other audits that require payroll information will never be a problem for you again. We generate required reports for most audits leaving you and your employees with very little, if anything, to do. Many times you may be able to request that the audit be done at our offices, freeing you from that disruption. Because our software has workers compensation management capabilities we can help you manage your premium liabilities. We can handle monthly premium calculation and payments that are based on actual payroll and helps to eliminate under payments or over payments that are associated with annual estimated premium calculations. We have staff ready to assist you with unemployment claims. Whether it is proper reporting of employee separation or contesting an unemployment claim we are there with our experience and know how to assist you.